Bylaws of the Fort Riley-Central Kansas Chapter AUSA
// and Second Vice-President
ARTICLE I. GENERAL
These By-Laws, together with the Chapter Constitution and the Chapter Operations Manuel published by National Headquarters, are the basic body of rules governing the operations of this Chapter.
ARTICLE II. AMENDMENT
These By-Laws may be amended by a majority of the Board of Governors present and voting, provided prior written notification of the meeting at which the vote is taken, was made to all members of the Board.
ARTICLE III. DUTIES OF OFFICERS
SECTION 1. GENERAL. The officers of the Fort Riley – Central Kansas Chapter of the Association of the United States Army are expected to work at their duties. They are expected to be committed and devoted to the organization and willing to expend considerable time and effort to further the objectives of the association.
SECTION 2. THE PRESIDENT.
The President provides leadership to the
Chapter, ensures a sound organization and an effective overall Chapter
program. He or she presides at all the
Chapter meetings and all meetings of the Board of Governors. Each year, not
later than May 1, the President will submit a proposed program of activities
and a proposed budget for the following operational year to the Board of
Governors. He or she is the principal executive officer of the Chapter and acts
in behalf of the Chapter on such routine matters as may be authorized by the
Executive Committee and shall be notified of all Chapter committee meetings.
SECTION 3. The First Vice-President shall perform the duties of the President in the absence of the President and shall succeed to the presidency in the event the President dies, resigns, is incapacitated, or is removed from office. The First Vice-President shall perform such other duties as may be prescribed. The First Vice- President shall serve as program chairperson of the Chapter to ensure appropriate activities for the Chapter.
SECTION 4. The Second Vice-President shall serve in the absence of the First Vice-President and shall perform the duties of the President in the absence of the President and First Vice-President. The Second Vice-President shall succeed to the First Vice-President if the First Vice-President dies, resigns, is incapacitated, or is removed from office or succeeds to presidency. The Second Vice-President serves as membership chairperson of the Chapter; working closely with the Secretary and others to ensure continued membership growth of the Chapter. The Second Vice-President shall perform such other duties as may be prescribed.
SECTION 5. The Chapter Secretary has an important, difficult and time-consuming position. Assistant secretaries may be appointed by the President. The flow of Chapter communication is through the Secretary. The duties of the Chapter Secretary include, but are not limited, to the following:
A. Keep the Chapter records, including membership records.
B. Attend and keep the minutes of all meetings.
C. Handle and be responsible for all Chapter correspondence.
D. Report Chapter elections to National within seven (7) days following election.
E. Report to National all Chapter or executive meetings, activities, and projects. Reports are due to National not later than fifteen (15) days after an event.
F. Insure properly completed membership applications are mailed within ten (10) days to National Headquarters through coordination with the Membership Committee Chairperson and Treasurer.
G. Route incoming correspondence and important information to the appropriate officers or committees.
H. Insure officers, committee chairpersons, and the membership is kept informed of all important Chapter matters.
I. Distribute membership rosters as prescribed.
J. Insure permission is kept current to operate on Department of Army installations in accordance with AR 210-1.
K. Such other duties as may be prescribed.
SECTION 6. The Treasurer’s duties include the following:
A. Receive, disburse, and safeguard funds of the Chapter.
B. Maintain necessary accounting records.
C. In coordination with the Secretary, collect overdue accounts.
D. Prepare and submit an annual calendar year financial report to National not later than March 1 of each year.
E. Arrange for audit of financial records as required.
F. Advise the President and Executive Board of Directors on all financial matters
G. Assist in the preparation of the Chapter budget.
H. Maintain proper insurance coverage for the Chapter assets and activities
I. Submit periodic financial reports to members of the Board of Governors.
J. Such other duties as may be prescribed.
SECTION 7. Financial Authority of Executive Committee. Chapter officers have authority to obligate chapter funds and/or to approve of payment of Chapter funds as follows:
A. The Secretary or the Treasurer may obligate Chapter funds and/or approve payment of Chapter funds not to exceed $100.00 for any single item or closely related group items.
B. The Executive Committee shall have authority to obligate Chapter funds and/or approve payment of any single item or closely related group items.
ARTICLE IV. THE BOARD OF GOVERNORS
SECTION 1. GENERAL. The Board of Governors of the Fort Riley - Central Kansas Chapter consists of: Chapter officers, all past Chapter Presidents, any other emeritus board members, any Chapter members holding National office in the Association of the United States Army, and twenty-one (21) elected members, as described in the Chapter Constitution. Just as with Chapter officers, it is expected persons serving on the Board of Governors will be dedicated to furthering the aims and objectives of the Association of the United States Army.
SECTION 2. PROCEDURE. The role of the Board of Governors is to provide general direction to the Chapter officers in matters of Chapter policy, program, and operation. Duties include, but are not limited to, the following:
A. Develop broad policies for Chapter operation.
B. Develop suggestion for Chapter programs.
C. Vote upon nominations by the President for the offices of Vice-President for enlisted and retired affairs, Chapter Secretary, Chapter Treasurer and for Committee Chairpersons.
D. Receive and act upon reports by Chapter Committees.
E. Take final action on proposed program of activities and proposed budget submitted by Chapter President
SECTION 3. ELECTION TO THE BOARD OF GOVERNORS. The twenty-one (21) elected members of the Executive Board of Governors are elected by the membership for terms of three years (one-third of the board each year) at a General membership meeting in the spring of each year. The nominating committee appointed by the Chapter President (see section 5 below) will present it nomination at the General Membership Meeting. The twenty-one (21) elected members are divided as follows:
A. Six individuals from among civilians, or reserve component personnel not on extended active duty or retired military personnel whose principal resident or place of business is in Riley County, Kansas.
B. Six individuals from among civilians, or reserve component personnel not on extended active duty, or retired military personnel whose principal residence or place of business is in Geary County, Kansas.
C. Seven individuals from among active duty military personnel stationed at Fort Riley, Kansas or Department of the Army Civilian employees whose place of duty is Fort Riley, Kansas, or civilians who reside on the Military Installation.
D. Two individuals from among civilians, or reserve component personnel not on extended active duty, or retired military personnel whose principal residence or place of business is elsewhere in the Chapter’s geographical area.
SECTION 4. REMOVAL FROM BOARD. The Executive Committee may remove any member of the Board of Governors who misses three (3) consecutive board meetings.
SECTION 5. VACANCIES – NOMINATION COMMITTEE. To fill vacancies among Chapter officers or members of the Board of Governors, created by election to Chapter office, death, resignation, reassignment, removal, or expiration of term, the two most recent past Chapter Presidents shall constitute a nominating committee, appointed by the Chapter President, which shall nominate individuals, within thirty (30) days, to fill the unexpired terms.
SECTION 6. ELECTION OF CHAPTER PRESIDENT, FIRST VICE-PRESIDENT, AND SECOND VICE-PRESIDENT. Prior to March 31 of each year, the President shall appoint the nominating committee, which shall propose a slate of three individuals to serve as President, First Vice-President, and Second Vice-President. This slate shall be presented annually to the membership at the Spring General Membership Meeting to be held no later than June of each year.
Adopted this _______ day of _______, _______ by a majority of the Board of Governors. _____________________________
Christopher J. Heavey, President